HOURLY (TEMPORARY) OFFICE ASSISTANT 1

Company: Shoreline Community College
Location: Seattle
Posted on: November 7, 2024

Job Description:

Salary: $17.87 Hourly

Location : Shoreline Community College, WA

Job Type: Hourly

Job Number: HTOA1CECO24

Department: Humanities

Opening Date: 08/09/2024

Job Summary

Welcome! Learn More About Shoreline AND Video Tour Our Campus!

The Center for Education and Career Opportunities (CECO) program offers individuals aged 16 - 21 years old without a high school diploma the chance to return to school to continue their education. This program is run in coordination with King County and its Open Doors high school partner.

Under direct supervision, an Office Assistant 1 learns and performs a variety of routine office support functions including copying materials, filing documents, posting records, and other office tasks that serve the CECO program.

Primary responsibilities include the following:

• Greet students, prospective students, staff, community members and all individuals entering the office.
• Stacks, stamps, opens, codes, sorts, files or alphabetizes correspondence, records, or materials according to established procedures and predetermined categories; maintains files and records.
• Assist with spreadsheet maintenance and data entry using Excel.
• Send reminder/follow-up emails to information session participants.
• Open and date-stamp incoming mail; learns to sort and route mail; picks up and prepares outgoing mail; learns tomaintain logs, lists, rosters, directories, and other records.
• Assist prospective students in completing CECO program specific paperwork.
• Answers incoming calls through Microsoft Teams/VOIP system; following clearly established guidelines, answers routine questions; receives and refers visitors.
• Functions as a receptionist.
• Keyboards/types office forms, envelopes, labels, and index tabs.
• Proofreads material and identifies areas needing corrections.
• Photocopies and collates material.
• Performs basic arithmetic such as addition, subtraction, multiplication, and division.
• Enters and retrieves data from electronic data processing systems; establishes and updates information generates documents and correspondence; communicates with others via electronic means; updates computer system files.
• Perform other duties as assigned (of a similar nature or level). Qualifications
  
  You can't check off every listed knowledge, skill, and ability? Please apply anyway! Studies have shown that traditionally marginalized communities are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!
  
  Required Education & Experience
  • High school graduation or GED (General Educational Development) equivalent OR
  • Six months of clerical work experience OR equivalent education/experience Skill In/Knowledge Of:
    • Working knowledge of MS Office applications, especially Excel, Outlook, and Word.
    • Fostering a climate of equity and belonging through multicultural awareness and responsiveness.
    • Time management, organization, and ability to meet competing deadlines/priorities.
    • Entering and/or retrieving data accurately in computerized record keeping systems.
    • Establishing/maintaining effective working relationships at all organizational levels.
    • Ability to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful manner. Conditions of Employment
      
      Physical Work Environment:
      • Ability to meet the physical demands of sitting for prolonged periods of time at a desk/computer workstation, using repetitive arm, hand and finger movements.
      • Ability to work in an open office setting with frequent in-person interaction and numerous interruptions, work under pressure, and handle multiple tasks/prioritize competing demands.
      • Ability to read printed materials and a computer screen. Terms Of Employment/Salary:
        These positions may work full or part-time on an on-call basis, for periods of one (1) week to six (6) months to fill in for permanent staff absences. As an hourly on-call position, there is no predictability or guarantee of the number of hours/days that may be scheduled. Hourly employees maintain an at-will employment relationship meaning that either you or the College may terminate the employment relationship at any time, for any reason. Hiring of this position is contingent on available funding as determined by the College President.
        
        If your hours total more than 350 in any 12-month period, your position will be represented by the Washington Federation of State Employees Union.
        
        Position is limited to 1 year or 1,050 hours, whichever comes first. Per State of Washington rules, you may reach these limits only once at Shoreline CC. If you have held another part-time hourly position at Shoreline Community College since July 1, 2022, additional time and hours limits will apply, so you may not be eligible for hire in this position.
        
        Other Conditions:
        Shoreline Community College is committed to providing equal opportunity in education and employment for all students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information, visit:
        
        Persons with disabilities have the right to reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact the Office of Human Resources at hr@shoreline.edu.
        
        In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire.
        • A collective bargaining agreement exists and membership in the Washington State Federation of Employees (WFSE) or payment of a service fee may be required dependent upon total number of hours.
        • Other conditions that may apply will be detailed upon offer of employment.
        • This position is overtime eligible. In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.
          
          Selection Procedure:
          Departments are responsible for conducting interviews and hiring individual hourly employees. Applicants will be contacted by phone if selected for an interview. Filling of positions is contingent upon available funding as determined by the College President.
          Required Materials
          
          To be considered for this position, please submit the following:
          • Complete a NEOGOV online profile/application
          • Attach a current resume
          • Letter of Interest describing relevant knowledge, skills, and characteristics that align with the needs of the position Please Note:
            Once application materials have been submitted, you may not modify the application.
            
            ADMINISTRATIVE EXEMPT, CLASSIFIED, AND FULL-TIME FACULTY POSITIONS
            *See bottom for Part-Time Faculty Benefits Information
            Comprehensive Benefits Packages
            
            • Health, Dental, and Vision Insurance
            • Life Insurance
            • Long-term Disability Insurance
            • Retirement Plan
            • Employee Assistance Program
            • Optional Flexible Medical Spending Account (FSA)
            • Optional Dependent Care Assistance Program (DCAP)
            • Optional SRA Tax Annuities
            • Optional Deferred Compensation Plan
            • Optional Home/Auto Insurance with Liberty Mutual
            • Optional Credit Union participation
            • Optional GET (Guaranteed Education Tuition) Program
            • Tuition Waiver
            • Various Professional Development & Wellness Programs
              Health Insurance
              Employee premiums for health insurance range depending on the plan and dependents covered.
              • Two options for standard managed-care plans
              • One value managed-care plan
              • Three preferred provider options
              • Two CDHP options
                Dental Insurance
                Employees have three dental plans to choose from.
                • Two managed-care dental plan
                • One preferred provider dental plan
                  Life Insurance
                  Life Insurance overview:
                  • $35,000 basic coverage and $5,000 accidental death and dismemberment coverage at no cost to the employee
                  • Optional coverage for spouse, children, supplemental, optional, and additional accidental death and dismemberment coverage - all at additional cost to the employee
                    Long-term Disability Insurance
                    Long-term Disability Insurance overview:
                    • Basic Coverage: 90 day waiting period, $240 per month maximum
                    • Optional Coverage: 90+ day waiting period, 60% of gross pay - tax free (retirement plan still continues)
                      Retirement Plans
                      • Public Employees Retirement System Plan 2 or Plan 3. Classified and civil service positions eligible to participate.
                      • Teacher's Retirement System (TRS) - Plan 3. Available for those who have been enrolled and vested in the past
                      • State Board Retirement Plan administered through TIAA-CREF - full time faculty and administrative/exempt positions eligible to participate.
                        The Public Employees Benefits Board (PEBB) manages health, dental, life, and long term disability insurance. The Washington State Department of Enterprise Services administers Shoreline's Employee Assistance Program (EAP).
                        
                        PART-TIME FACULTY POSITIONS
                        A part time faculty member becomes eligible for benefits at the beginning of the second consecutive quarter of half time or more employment at one or more Washington state institutions of higher education. Spring and fall quarters are considered consecutive quarters for benefits eligibility. Half time is determined based on each institution's definition of full time.
                        A part time faculty member must qualify each quarter they teach to maintain eligibility. Once eligible, part time faculty will be notified of their benefit and retirement options.

Keywords: Shoreline Community College, Seattle , HOURLY (TEMPORARY) OFFICE ASSISTANT 1, Administration, Clerical , Seattle, Washington