Administrative Operations Partner

Company: armada.ai
Location: Bellevue
Posted on: November 12, 2024

Job Description:

Armada is an edge computing startup that provides computing infrastructure to remote areas where connectivity and cloud infrastructure is limited, as well as areas where data needs to be processed locally for real-time analytics and AI at the edge. We're looking to bring on the most brilliant minds to help further our mission of bridging the digital divide with advanced technology infrastructure that can be rapidly deployed anywhere.About the RoleArmada AI seeks a highly skilled and proactive Administrative Operations Partner to enhance the operational efficiency of our Bellevue office and provide strategic support to the R&D and Sales leadership teams. This role functions as a key partner to executive leadership, managing critical administrative functions, driving office operations, and ensuring alignment with company goals. The ideal candidate will exercise discretion, independent judgment, and leadership to support high-impact projects and help optimize our operational effectiveness.LocationThis role is in-office and can be performed from primary location is Bellevue, Washington.Key ResponsibilitiesExecutive Strategic Support (R&D and Sales)

• Serve as a strategic partner to R&D and Sales executives, providing high-level administrative support that aligns with departmental and organizational goals.
• Oversee complex calendar management, prioritize and schedule meetings, and coordinate travel plans, exercising discretion to manage competing priorities effectively.
• Prepare, review, and analyze executive presentations, reports, and confidential data insights (when requested) for leadership, contributing strategically to R&D and Sales objectives.
• Act as a liaison for cross-departmental and external executive interactions, professionally representing executives in high-stakes and confidential engagements.Office Operations Leadership
  • Develop and implement office policies and procedures to streamline administrative workflows and support organizational efficiency.
  • Oversee office operations, including vendor management, budget oversight for office resources, and coordination of facilities maintenance, ensuring a productive workspace.
  • Lead the planning and execution of office-wide events, executive meetings, and team-building activities, exercising independent judgment to align these activities with company culture and departmental objectives.
  • Evaluate and implement office technology and solutions, making final decisions on vendor partnerships and office software tools to enhance productivity.
  • Assist in the coordination of the company swag program in partnership with HR, including logistical support for distribution to new hires and events.
  • Track inventory levels, communicate restocking needs, and ensure swag quality aligns with company brand standards and employee engagement initiatives.Policy and Compliance Oversight
    • Collaborate with HR and Compliance to implement office policies, ensuring regulatory adherence and best practices.
    • Conduct internal audits of administrative processes to ensure compliance with internal standards and identify improvement areas.
    • Act as a primary resource for policy inquiries, applying in-depth knowledge to provide guidance and handle sensitive matters independently.Required Qualifications
      • Bachelor's degree in Business Administration, Management, or a related field required.
      • 3+ years of experience in a similar role with demonstrated independent decision-making and high-level administrative support.
      • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
      • Strong analytical skills.
      • Exceptional written and verbal communication skills, with the ability to represent executive leadership effectively.
      • Proven ability to exercise discretion, manage priorities, and handle confidential information with integrity.Preferred Experience / Skills
        • Experience supporting executive teams in a technology or engineering environment.
        • Prior experience in an operations management or office management role with responsibilities for policy development and implementation.You're a Great Fit if You're
          • A go-getter with a growth mindset. You're intellectually curious, have strong business acumen, and actively seek opportunities to build relevant skills and knowledge.
          • A detail-oriented problem-solver. You can independently gather information, solve problems efficiently, and deliver results with a "get-it-done" attitude.
          • Thrive in a fast-paced environment. You're energized by an entrepreneurial spirit, capable of working quickly, and excited to contribute to a growing company.
          • A collaborative team player. You focus on business success and are motivated by team accomplishment vs personal agenda.
          • Highly organized and results-driven. Strong prioritization skills and a dedicated work ethic are essential for you.Equal Opportunity StatementAt Armada, we are committed to fostering a work environment where everyone is given equal opportunities to thrive. As an equal opportunity employer, we strictly prohibit discrimination or harassment based on race, color, gender, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other characteristic protected by law. This policy applies to all employment decisions, including hiring, promotions, and compensation. Our hiring is guided by qualifications, merit, and the business needs at the time.For U.S. Based candidates: To ensure fairness and transparency, the starting base salary range for this role for candidates in the U.S. are listed below, varying based on location experience, skills, and qualifications. In addition to base salary, this role will also be offered equity and subsidized benefits (details available upon request).
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Keywords: armada.ai, Seattle , Administrative Operations Partner, Accounting, Auditing , Bellevue, Washington