DIRECTOR OF FINANCE AND GRANTS ADMINISTRATION

Company: University of Washington
Location: Seattle
Posted on: October 29, 2024

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.DIRECTOR OF FINANCE AND GRANTS ADMINISTRATIONReq #: 239588Department: SCHOOL OF MEDICINEJob Location: Remote/Hybrid, Seattle - South Lake UnionJob Location Detail: Minimum two days onsite at South Lake Union campus. During peak work periods, onsite time may be higher.Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.The Institute of Translational Health Sciences has an outstanding opportunity for a Director of Finance and Grants Administration to join their team.The Director of Finance and Grants Administration at ITHS is responsible for independently directing the financial affairs of this major, multi-institutional institute administratively housed in the University of Washington School of Medicine. ITHS has an annual operating budget of approximately $17M, including sponsored research funds, shared services revenue, state funds, gifts, and affiliated hospital funding associated with Institute research and training programs. The Director is responsible for the management, coordination, tracking, and compliance for these funds within the annual operating budget regardless of location. The Director also leads all budgeting activities, establishment of appropriate financial systems, payroll, purchasing, and related tasks.This position also independently directs grants administration for the Institute, ensuring compliance with UW regulations, auditing standards, and NIH grant policies such as clinical research funding regulations, training grant mechanisms, and program income and cost centers.This position serves as an independent and primary administrative and financial manager for the ITHS Executive Director. The Director of Finance and Grants Administration thus plays a critical role in converting strategic leadership into ultimate delivery of service and measurable results through assessment, analysis, astute recommendations, and achievement of endorsement.DUTIES AND RESPONSIBILITIESFinance and Grants Management & Administration - 60%:

• Independently manage the Institute's financial activities on a day-to-day basis; the position is responsible for all funds awarded to or allocated to ITHS.
• Establish and maintain control systems for monitoring expenditures, including oversight of the reconciliation and reporting of expenditures.
• Provide financial direction and advice to the Program Directors and Unit Managers.
• Provide regular and ad-hoc financial reports of the overall ITHS budget for the Executive Director and PI.
• Oversee and track total compensation and payroll activities.
• Develop policies and procedures as they relate to fiscal management including development of a complete annual budget process for the Institute and all funding sources.
• Participate in the process of negotiating periodic institutional support from the Office of Research, UW Medicine the Health Science Schools, and other UW units.
• Ensure appropriate use of state funding.
• Liaison with partner institutions' fiscal administrators to reduce barriers to collaborative research services.
• Maintain accountability of compliance with all federal, state, and University regulatory standards and requirements.MINIMUM REQUIREMENTS
  • Bachelor Degree in Business Administration, Health Administration, or related field.
  • A minimum of 6 years experience in organizational and financial management including pre- and post-award grants management in an academic research setting.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.ADDITIONAL REQUIREMENTS
    • Additional experience focused on finance and organizational development.
    • Demonstrated success in federal grant proposal development and support.
    • Intermediate to advanced skills in Microsoft Office products especially Excel.
    • Experience managing complex, collaborative administrative projects and processes.
    • Strongly detail-oriented, analytical, able to work on large and complex projects in a deadline-driven environment.
    • Skill in performing fiscal analyses, organizing data, and developing a variety of intuitive reports and dashboards for leadership use.
    • Strong supervisory skills; able to develop and lead teams.
    • Proven ability to communicate effectively with high-level academic and medical professionals.
    • Outstanding interpersonal, written, and verbal communications.
    • Exceptional organizational planning and time management skills.
    • Strong customer service orientation to meet the needs of users in a new, complex, and dispersed consortium environment.DESIRED QUALIFICATIONS
      • Master's degree in Health Care Administration, Public Administration, Business Administration, or a related field plus 3 years of experience in organizational and financial management including pre- and post-award grants management in an academic research setting.
      • Experience managing clinical research and/or academic training programs.
      • Experience with University of Washington or other large academic financial systems.
      • Demonstrated skill in development and utilization of complex administrative databases.
      • Hands-on fiscal management experience with UW systems, policies, and offices for purchasing, accounting, grant submissions, payroll, and equipment inventory.
      • Experience in clinical research grants and contracts administration.
      • Experience with cost/recharge type centers, including launching, rate-setting, fiscal management, billing, and fiscal analysis.
      • Experience in applying continuous process improvement, lean techniques, or other organizational development approaches.Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready.
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Keywords: University of Washington, Seattle , DIRECTOR OF FINANCE AND GRANTS ADMINISTRATION, Accounting, Auditing , Seattle, Washington