Associate Registrar (Systems)
Company: CornishCollege of the Arts
Posted on: August 12, 2017
Associate Registrar (Systems)
Provides leadership and manages, with the Registrar, the
day-to-day workings of the Registration & Records Office,
implementing procedures supportive to student enrollment and
retention, registration activities, data collection and
dissemination, records confidentiality and degree audit protocol. Responsible for the overall management of the Student
Information System (SIS) application, coordinating the interaction
of the SIS with other relevant on-campus and third-party databases,
thus supporting various campus departments, offices, faculty,
staff, and students who use the SIS.
With the Registrar, manages/facilitates data collection,
synthesis and reporting in support of the College's strategic
decision making and institutional research goals. Ensures timely
submission of annual IPEDS reporting. Provides enrollment
data in support of NASAD, FISAP and any other external reporting
Supports Jenzabar/Compass, the College's Student Information
System (SIS) by serving as an information resource within the
enrollment division and the Registration & Records Office.
Oversees the Responsible for management of the SIS application,
including office and web user application access, support, and
security settings when applicable. Develops and implements
appropriate strategies and policies for the long-term management of
the SIS. Ensures accuracy and data integrity of the SIS. Oversees the maintenance and upgrading of all functions. Serves as point of contact computing technical systems and
Manages configuration and administration of EMS event schedule,
Virtual EMS, Campus Planning Interface and Master Calendar with
Communication, Facilities, Information Technology and Academic
Departments; conducts training of College space managers; provides
analytics on space usage.
Provides operational excellence by carrying out regular
business processing for registration, scheduled and ad hoc query
development and reporting, National Clearing House Reporting,
production calendar maintenance and processing, Compass contact
maintenance, Canvas support, advisor updates and tools enhancement
testing and implementation. Project manages technology initiatives
for Registration and Records Office.
Provides leadership in Registration & Records by
coordinating all day-to-day offices processes and managing all
issues regarding data management and future implementation plans,
as well as managing and overseeing documentation of the SIS and web
applications in written office procedures.
Under direction of the Dean of Academic Services, supports the
production of the College's annual Fact Book
Serves as Chair of the Business Systems Committee to promote
collaboration among administrative offices in support of both the
immediate and long-term needs of College's information systems and
resources. Actively collaborates with Information Technology,
Admissions, Financial Aid, Student Accounts, HR, and Advancement to
ensure the consistency and accuracy of data across the College's
distributed database applications.
With the Registrar, plans, supervises, and evaluates the
registration process each term, including:
- appointments /
- configuration and
trouble-shooting any issues with Compass
Supervises mid-term evaluation and final grade collection
Oversees the scheduling of classes each term in coordination
with Registration Coordinator:
- overseeing the
publication of the class schedule
classroom assignments and on-line catalog information
- ensuring the
maintenance and integration of the schedules application.
Participates actively in various college committees and task
forces and represents the College as a member of professional
Acts on behalf of the Registrar in the Registrar's absence,
- resolving policy
or procedural issues for students, faculty, and staff
- determining when
the intercession of the Provost is required.
Assists the Registrar in the planning and implementing
Commencement, convocation exercises and other all- student events
managed by the Registration and Records Office.
Other duties as assigned.
Bachelor's degree plus four to five years relevant
Experience SIS, report writer, and analytics software.
High level of interpersonal skill
Ability to communicate effectively with all levels of a diverse
college community, as well as with parents and third party
Excellent organization and prioritization skills with great
attention to detail
Ability to work under deadline pressure and time constraints in
a busy, team-oriented, customer-service environment
Strong knowledge of Microsoft Office, highly proficient in
Excel, proficient in Access or SQL-based report writers; good
understanding of data base systems
Ability to maintain confidentiality
Experience in student affairs in a higher education setting,
preferably in registration and records or admissions
Experience with Jenzabar SIS, InfoMaker report writer, Tableau
Analytics or other analytics software.
Experience in a not-for-profit or arts environment
For consideration please submit the following
Letter of Interest
Application deadline is August pm
Incomplete applications will not be considered.
Equal Opportunity Statement: Cornish
College of the Arts is an equal opportunity employer intent on
enriching the diversity of its faculty, staff, and students. Our
goal is to create an intercultural learning environment comprised
of people with varied experiences and perspectives. We strongly
encourage applications from members of underrepresented groups for
all open positions. Category: Education , Keywords: College / University Registrar
Keywords: CornishCollege of the Arts, Seattle, Associate Registrar (Systems), Other, Seattle, Washington
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