Senior Program Assistant, Foundation Strategy Office
Company: Disability Solutions
Location: Seattle
Posted on: May 8, 2024
Job Description:
The FoundationWe are the largest nonprofit fighting poverty,
disease, and inequity around the world. Founded on a simple
premise: people everywhere, regardless of identity or
circumstances, should have the chance to live healthy, productive
lives. We believe our employees should reflect the rich diversity
of the global populations we aim to serve. We provide an
exceptional benefits package to employees and their families which
include comprehensive medical, dental, and vision coverage with no
premiums, generous paid time off, paid family leave,
foundation-paid retirement contribution, regional holidays, and
opportunities to engage in several employee communities. As a
workplace, we're committed to creating an environment for you to
thrive both personally and professionally.The TeamThe Foundation
Strategy Office (FSO) is the primary function supporting the
creation and evolution of our program-level strategies as well as
exploring new paths to impact that align with our mission. This
includes supporting the CEO, CFO, and Chief Strategy Officer in key
accountabilities like strategy development, strategy revision,
strategy performance measurement, portfolio management, and special
initiatives to accelerate the impact of the foundation.We are a
close-knit team that places a significant emphasis on maintaining
and growing our positive, humble, and intellectually curious
culture. We believe that small groups of deeply committed team
members can do phenomenal things. We encourage debate and
discussion of tough issues and are committed to the success of our
clients. We invest proactively in each other's personal and
professional growth.Your Role The Senior Program Assistant (SPA)
provides wide and varied administrative and organizational support
for the FSO. The FSO SPA will support no less than one Director and
one Deputy Director in a fast-paced and changing environment, and
will focus on attention to detail, responsiveness, proactiveness,
and accuracy.This position reports to the Executive Assistant.What
You'll Do
- Proactively manage a high volume of appointments/meetings and
complex calendars, including organizing meetings over several
different time zones (international and domestic).
- Provide thought partnership to Director in both time and
calendar management based on a deep understanding of Director and
FSO priorities.
- Manage complex domestic and international travel arrangements
and when required, work with internal partners to secure visas.
Coordinate travel arrangements for participants of
foundation-sponsored meetings if needed.
- Manage monthly expense reconciliation on behalf of
Director.
- Execute events, key leadership meetings, retreats, convenings,
and presentations which may include coordinating arrangements for
multiple participants, managing participant communication, handling
logistics, and preparing and disseminating materials.
- Effectively manage relationships and communicate
diplomatically. Support and drive team building and culture.
- Handle confidential information with discretion, diplomacy, and
maturity.
- Build effective working relationships with key partners
internal and external, with a people-focused approach.
- With the FSO OpsUnit, assist in managing team space planning,
FSO rhythm of business meetings, team events, and other operations
workstreams as assigned.
- Other duties as assigned.Your Experience
- Bachelor's Degree with 3+ years of experience, or equivalent
experience
- Experience supporting executive-level principals
- Excellent oral and written communication skills; must be able
to communicate effectively with internal and external contacts and
adjust to a wide variety of working styles
- Proficient with MS Office Suite
- Knowledge of foundation priorities and how they align with the
goals of the FSO*Must be able to legally work in the country where
this position is located without visa sponsorship. The salary range
for this role is $35.01-$49.00/hourly USD. As a mission-driven
organization, we strive to balance competitive pay with our
mission, and new hires are typically brought into the organization
at a salary between the minimum and the midpoint of the range.
Actual placement in the range will depend on a candidate's
job-related skills, experience, and expertise, as evaluated during
the interview process.#LI-BR1Hiring RequirementsAs part of our
standard hiring process for new employees, employment will be
contingent upon successful completion of a background
check.Candidate AccommodationsIf you require assistance due to a
disability in the application or recruitment process, please submit
a request .Inclusion StatementWe are dedicated to the belief that
all lives have equal value. We strive for a global and cultural
workplace that supports ever greater diversity, equity, and
inclusion - of voices, ideas, and approaches - and we support this
diversity through all our employment practices.All applicants and
employees who are drawn to serve our mission will enjoy equality of
opportunity and fair treatment without regard to race, color, age,
religion, pregnancy, sex, sexual orientation, disability, gender
identity, gender expression, national origin, genetic information,
veteran status, marital status, and prior protected activity.
Keywords: Disability Solutions, Seattle , Senior Program Assistant, Foundation Strategy Office, Administration, Clerical , Seattle, Washington
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