Acquisition Support Administrator
Company: Jefferson Consulting Group
Location: Seattle
Posted on: April 25, 2024
Job Description:
Acquisition Support Administrator JFC-24-00001063 place
Washington settings Government
Acquisitionwork_outlineFull-Timesecurity None schedule Posted April
23, 2024 Job DescriptionJefferson Solutions, a well-respected
government consulting company of the Jefferson Consulting Group,
woman-owned small business, is looking for a Management Consultant
who will provide services for our client in the United States
Development Finance Corporation (DFC). You will provide subject
matter expertise and operational support in all aspects of the full
lifecycle customer liaison and acquisition support services to the
DFC while working under the Office of Administration (OA),
Corporate Acquisition Division (ACQ), Procurement Management Office
(PMO). The customer liaison and acquisition support services
resides in the ACQ PMO and will provide serve as liaisons between
DFC program offices and ACQ, meeting with the customer at the
beginning of each acquisition and using their subject matter
expertise to assist the customer with market research, acquisition
planning, and by creating the professional pre-solicitation
requirements documents (e.g., Statements of Work, Independent
Government Cost Estimates, Market Research Reports, required
justifications, etc.) needed to support the procurement process.
Acquisition Customer Liaison (ACL) services (with some supervision
required) are available to support: Pre-Award:
- Recommendations on optimal acquisition strategy and assistance
with acquisition planning
- Assistance with documenting technical requirements associated
with the requirements office needs
- Customer focused assistance, especially in the requirements
development process which should be very interactive
- Participation in multi-functional meetings with the
requirements office and contracting staff
- Assistance with drafting, updating, and finalizing all the
pre-solicitation requirements documents, including:
- Statement of Work (SOW) or Performance Work Statement (PWS) or
Statement of Objectives (SOO) or Problem Statements and Statement
of Need (when a SOW/longer requirements document is not
appropriate);
- Independent Government Cost Estimate (IGCE);
- Market Research Report (to include appropriate NAICS codes and
small business socioeconomic capability);
- Contracting Officer's Representative (COR) Nomination;
- Requests for Information (RFIs) (to support Market Research
Reports);
- Justification and Approval (J&A) documents;
- Evaluation criteria; and
- Service Level Agreements
- Etc.
- Input of all new contract action and funding requests into the
contract writing system (PRISM) on the customers behalf (at DFC,
PRISM is used to gather customer requirements using Requirements
Workspace, create project team kickoff requirement using
Requirements Checklist, create Funding Requisition, obtain budget
approvals, create draft solicitations and contracts, accept,
approve and track invoices, and perform data analysis)
Post-Award:
- Customer assistance with the preparation of modification
request documentation to include but not limited to, the
following:
- Modification Request Form
- PWS Scope Changes
- IGCE for Scope Changes
- Justification for a scope increase
- Justification to extend services
- SLAs for additional services
- Contract oversight and acquisition-administrative assistance in
the customer offices (such as assisting CORs in monitoring
contractor performance, option exercise deadline alerts,
preparation of file documentation for contract close-out, and
review of daily invoice status reports and recommendations on
overdue invoices)
- Assistance with documenting contractor performance
concerns
- Assistance with the CPARs program, from working with the
customers to developing their assessments, to reviewing and
assisting DFC in ensuring operational compliance of all
parties
- Assistance with close-out of DFC Contracts, including
preparation of all documentation for the modification file
Administrative/Programmatic Assistance:
- Initiation of the contractor onboarding process and assistance
with the offboarding process
- Assistance with the development and maintenance of a real-time
Contracting Officer Representative (COR) active repository /
tracking system of appointments by date, designations by contract,
and training/CLP compliance
- Assistance with COR CLPs/Training, i.e., providing ad-hoc,
one-on-one training on pre-existing modules for acquisition related
topics, e.g., contract administration, monitoring performance,
processing invoices, documenting close-outs, etc.
- Maintenance of consistent oversight over the major forms of
communication between the Acquisition Office and DFC CORs/the
acquisition community, providing regular updates on acquisitions
news, trainings, upcoming events, and policy releases.
- Oversight and updates to the ACQ COR Corner website and the DFC
CORs Microsoft Teams channel
- Maintenance and oversight of an acquisition help desk email
box, where questions are timely monitored, processed, and answered
via this PMO MS Outlook inbox
- Assistance in hosting office hours weekly to provide real-time
answers to basic customer acquisition related questions or guidance
to customers on locating and completing Microsoft forms
- Assistance to purchase card manager in the operations of the
purchase card program
- Assistance with drafting and keeping track of Inter-Agency
Agreements (IAAs) forms, and liaising with other government
contracting offices for requirements documentation
- Assistance with small business (SB) program support, outreach
to foster small business participation, and tracking of SB
metrics
- Assistance with Reviews/Audits/Gap Analysis on contracts and
acquisition operational related topics
- Assistance with targeted research and data mining on the FAR,
for policy writing and inquiries into contracting operations
- Assistance and support of industry day programs
- Input of data for Weekly Report of Accomplishments per
contractor employee, including problems encountered, and projection
of work to be completed
- Input of data for Weekly Status Report for PMO Lead detailing
completed and ongoing actions, including problems/conflicts
encountered, and action items for the upcoming week
- Input of data for Monthly Report of work completed (sum of
weekly reports), per assignment, including estimated time to
project completion for ongoing assignments, problems encountered,
significant accomplishments and predicted future risks
- Assistance to augmented support in circumstances where surge
work is required for documents development, COR related contract
oversight and invoice processing, and serving as the main office
PRISM user to input funding requests and requirements spaces on the
office's behalf .
Required SkillsMinimum Qualification, Knowledge, Education,
Experience and Skills
- Minimum of four (4) years of military and/or civilian federal
contracting experience with FAR Part 12 acquisitions (Acquisition
of Commercial Products and Commercial Services)
- Knowledge and experience drafting requirements documents for
FAR-based procurements,
- Strong interpersonal communication and writing skills,
- Ability to communicate effectively orally and in writing, with
an emphasis on the ability to grasp difficult concepts and
translate them into written requirements documents (e.g., SOW, PWS,
SOO)
- Experience with both pre-award and post-award federal
contracting requirements (i.e., cradle to grave)
- Advanced skills using Microsoft Office, Word, and Excel
- Excellent writing skills
- Customer service oriented
- Team player, with ability to work independently
- Ability to obtain and maintain a Public Trust Background
CheckDesired Skills Desired:
- Previous or current FAC-C Level II (or higher), DAWIA Level II
(or higher), or FAC-C Professional certification
- NCMA Certified Federal Contracts Manager (CFCM)
designation
- Advanced proficiency using PRISM
- Extensive knowledge and understanding of the Federal
Acquisition Regulation (FAR)
- Experience drafting requirements documents for IT procurements,
as well as experience and understanding of the federal IT
procurement process, rules, and regulations.
- Experience working with federal program offices to generate
requirements documents to support the acquisition process,
typically gained as a Contracting Officer's Representative (COR),
Contract Specialist, or federal support contractor.
- Experience supporting other federal agencies involved in
development finance such as USAID.
- Experience working in or supporting small to medium-sized
agencies in a similar role. About Jefferson Consulting
GroupJefferson Consulting Group is proud to be an Equal Employment
Opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, age, disability, national origin, genetic data,
veteran status, or any category protected by law. Jefferson
Consulting Group is committed to the full inclusion of all
qualified individuals. As part of this commitment, JCG will ensure
that persons with disabilities are provided reasonable
accommodations for the hiring process. If reasonable accommodation
is needed, please contact the Human Resources Department at (202)
626-8550 via email: HR@jeffersonconsulting.com
Keywords: Jefferson Consulting Group, Seattle , Acquisition Support Administrator, Accounting, Auditing , Seattle, Washington
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